Sample for NSA member with comments of SPEAKERS AGREEMENT FOR INTERNATIONAL SPONSORS
   
  Sponsor Organization:
  Date(s) of Seminar:                                 #of Day(s):
  Sponsor's address: (include country)
   
   
  Telephone: (include country code)
  Fax: (include country code)
  Contact Person: Name & Position
  City and Country of Speaking Location: Location
  Seminar Times: Begins: _____ a.m. Ends:   _____ p.m.
    Lunch: ____to____
    Morning Break: ____to____
    Afternoon Break: ____to____
    Total Speaking Hours: ____
  Honorarium:  amount, currency and where to be paid. Personalize to each sponsor
 
  Expenses:
 

Flight costs are determined on a case by case basis depending on whether Eric is ready in the country or making a special trip. In this particular case. (personalize for sponsor).  

Reimbursable Expenses: include ground transportation, hotel room and tax, appropriate meals and workbook duplication costs. (the outline being an integral educational part of the program).

 
  To Confirm and reserve this date:
  A retainer of xx is requested of the sponsor (personalize by amount, currency, and where to be paid on a case by case basis). Please attach retainer to a signed copy of this agreement and return both in the enclosed self-addressed envelope to reserve this date. The balance of the fee and expenses are due and payable the day of the engagement.
 
  Seminar Title:
  To be discussed and mutually agreed upon by sponsor and speaker. Please refer to the International Presentation Folder for full details of the programs. {our International Presentation  Folder is based  on our USA one folder but has some extra Items. see enclosed list.
 
  Audio Visual and Meeting Room Needs:  Please see attached.
 
  Location of hotel (night before):  sponsor to provide details to speaker's staff
 
  Room Requirements: Please see attached
 
  TRAVEL ARRANGEMENTS: (please see attached for more information)
 

Flight Reservations: Will be made by the speaker's staff working with your staff. I find many cases when the international sponsor are paying the fare in full, they will want and will have their own travel agent do the bookings and arrange for the tickets to be delivered to us. You will need to personalize this part for each sponsor.

Hotel Reservations: I find in the majority of times when the international sponsor will automatically take care of booking the hotels. As they know their cities and are paying the cost, we usually let them take care of all the details and send us a confirmation. You will need to personalize this part for each sponsor.  

Ground Transportation: (In this country, we basically do not let our sponsors pick me up. I want to make my own way to the hotel. Internationally, there are a 100 reasons why having your sponsor pick you up is great from not knowing the language or the location. You will need to personalize this part for each sponsor.

 
  BROCHURE DESIGN:
  To ensure the subject chosen is correctly represented during any editing process and can be covered in the designated time schedule we request, whenever possible, the opportunity to “sign-off" on the proof before the brochure is printed. We appreciate that the professional meeting planner for large conventions will be unable to grant this request. For others, our FAX number for your convenience is 404-255-4636: The above is the paragraph from our US speakers agreement. You will need to adjust this part for each sponsor remembering to put in  (Your USA access code) + 1 + area code and number.
   
  Presentation folder is either:  Enclosed or sent previously on ___________
Included:
  a. Black and white photograph  f. Articles for reprinting  
  b. Curriculum Vitae  g. Program Summaries  
  c. Business Cards (2)  n. Speakers Audio Visual/meeting room Needs  
  d. Past International Sponsor list i. Past USA Sponsor list  
  e. Speaker's upcoming commitments  j. Testimonials  
 
 

PLEASE SIGN THIS AGREEMENT, RETURNING ONE COPY IN THE ENCLOSED ENVELOPE WITH THE XX (see #10 re. currency).  RETAINER, Please retain the second copy for your files. (we print this on our letterhead please use English spelling)

 
  Eric is honored to hive been Invited to present his program to your organization. He is looking forward to an exciting day. Should you have any questions, please do not hesitate to give our office a call.
   
 

For the hiring Sponsor/organization
  Sponsor Name: __________________________________
  Date: __________________________________
  Signed: __________________________________
  Title: __________________________________
 
  For Eric de Groot
  Name: __________________________________
  Date: __________________________________
 
 
 
  Global Education Matters
  270 Carpenter Drive * Suite 505 * Atlanta, GA 30328
  Office: 1 + 404 250 1709      Fax: 1 + 404 256 5437
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